ROCK LAKE IMPROVEMENT ASSOCIATION
Board Meeting minutes Jan. 11, 2010
Lake Mills Municipal Building, 6:30 p.m.
Meeting Called to Order - Jan Jenrich, president, 6:30 p.m.
Attendance – Present: Jim Colegrove (treasurer), Betsy Delorey, Lee Gatzke, Jan Jenrich (president), Scott Johnson, Margaret Krueger (secretary), Katie Otto and Jim Plotz (vice president). Absent: Bill Amman and Ron Niedfeldt
Review of agenda – Will be followed as planned.
Meeting minutes – Motion to approve minutes of Dec. 14, 2009 meeting made by Delorey, seconded by Plotz. Approved.
Treasurer’s report – Report given by Colegrove stated: RLIA Grant, $1,111.31; RLIA Checking, $9,630.00; and RLIA Savings, $4,256.19 for overall total of $14,997.50. An audit will be scheduled in February to close out books. Discussion held on putting money into interest-bearing account. Plotz will check with bank.
Correspondence – Colegrove said he received two memberships and donations. The thank you postcards will be updated. Otto will go to Leader Printing to have 250 postcards printed. Thank you notes for donations will be on next month’s agenda. Large donors will be sent a personal thank you note. Discussion held on possibility of paying membership dues on line through Pay Pal. Jenrich will check into cost. An email was received from Pete Ebbott on correct spelling of Miljala Channel; letter received from Jerry Miller regarding septic tank systems.
Public Comment – Steve Oostdik handed Jenrich a letter stating that in the future RLIA would have to ask permission in writing two weeks in advance to access his property to conduct tests on ditch connected to Miljala channel. He said he needed to be more involved in what was being done. He has posted the property with “No Trespass” signs.
Hope Oostdik said she would like to see RLIA meetings videotaped and shown on the local cable television station. She said what RLIA is doing is far-reaching and property owners need information, and minutes do not reflect what is being said. The topic will be on next month’s agenda.
Committee Reports:
Bylaw Committee – Delorey said the committee will meet two Mondays a month through April, and the committee is still looking for more members. Committee member Ann Hundt is taking suggestions for changes.
Grant Committee – Delorey made a motion, seconded by Gatzke, stating “Whereas the RLIA Board has previously voted to pursue two DNR grants for the purposes of 1)studying the Miljala Channel tributary into Korth Bay and 2) studying the aquatic plant life of Rock Lake, and whereas new information has come to our attention from our consultant Hey and Associates and Jefferson County Land and Water regarding the need for an additional drain tile study and wetland inventory to be included in the channel tributary study, which would need previous grant authorizations, I move to restructure the grant writing process and approve additional funding as outlined in the proposal from Neal O’Reilly, such that: Two planning grants shall be applied for by the February 2010 deadline for studying the Miljala Channel tributary, and that these grants, if awarded, would be completed by the end of July 2010; two additional DNR planning grants would be applied for by the August 2010 deadline to study aquatic plant life of Rock Lake; and additional RLIA funding of the match portion of all grants minus in-kind hours be approved.
The two grants being applied for in February for study of the drainage ditch will total $17,595 from DNR. The matching funds required of RLIA for these two grants will total $5865. The two grants being applied for in August for study of aquatic plants in Rock Lake will total $12,675 from DNR. The matching funds required of RLIA for these two grants will total $4225. Discussion held on issues such as whether land owners should be more involved although Hey advised that landowners should not be involved until more information is available; and increased cost and other sources of funding. Motion passed on 4-3 roll call vote, with Delorey, Gatzke, Otto and Plotz voting yes, and Colegrove, Johnson and Krueger voting no.
Public Relations Committee – Otto will put article in newspapers.
Old Business:
Website Review – Membership form was reviewed. Dues structure will be reviewed at next meeting. Jenrich said website has been getting lots of hits. News articles are put on the website.
Rock Lake tee shirts, Logo Contest Progress, Long Range Management Plan - Tabled until next meeting.
New Business:
Events calendar – Events discussed included Saturday of Town and Country Days and float in parade; decorated pontoon boats for Fourth of July; newsletter in March; lake clean-up in April; and carp fest on Memorial Day.
Board Meeting Schedule – Next meeting is Feb. 8, 2010. Motion made by Otto and seconded by Plotz to approve Delorey as interim secretary for February and March. Carried.
Adjournment – Motion to adjourn made by Gatzke and seconded by Plotz. Carried. Meeting adjourned at 8:54 p.m.